Job Function:

Minimum Education:

Minimum Experience:

Preferred Experience:

Duties and Responsibilities:

• Assist with approval of SciQuest NonPO Payment Requests; review and monitor Match Exceptions and Invoice Error queue as needed.
• Assist with invoicing for both regular vendors and dining vendors as needed.
• Communicate with vendors after statements have been reviewed by students. Request additional information or copies of missing invoices. Provide payment detail for invoices that have already been paid.
• Review controller report emails showing month-end balances. Report any amounts to be reviewed to the Director of Accounts Payable.
• Complete BDM upload and JV Fupload of travel p-cards. Acquire and organize receipts for BDM; prepare Fupload for review before submitting.
• Daily review of travel p-card transactions. Confirm all are legitimate charges. Prepare receipts for month-end Fupload once charges are posted to the card.
• Pre-review of travel expense reimbursements - look for required documentation, etc as needed.
• Assist with prepaid card program.
• Assist with monthly travel and other p-card audits as needed.
• Maintain requests and place orders for office supplies through SciQuest (Guy Brown or current office supplies vendor) as needed.
• Back-up front desk during lunches and as needed to cover vacation and sick time.
• Maintain and update the time off calendar for the Accounts Payable Office in Outlook.
• Monitor mail bin and contact areas to pick up mail remaining in the mail bin at 2PM.
• Perform other related duties as assigned.
• Maintain regular and predictable attendance.