Position Description

Reporting directly to the Assistant Director of Finance, this position provides life-cycle grants management support and finance support in the Department of Biomedical informatics. The Grants Manager (GM) is responsible for managing a mid-sized portfolio's financial and administrative management consisting of departmental research labs and department non-sponsored accounts. Review documents to ensure submission of accurate and compliant application materials by interpreting sponsor guidelines and university policies to identify risk, mitigate submissions errors, and meet sponsor submission standards. This position affords an excellent opportunity to engage in and contribute to the administration of a world-leading research enterprise. The GM will be responsible for all pre-and post- award management for a specific grants portfolio. Pre-award responsibilities include proposal preparation and review of application requirements. The pre-award responsibilities include identifying and disseminating funding opportunities, proposal and budget development, application submission, and interaction with the Harvard Medical School, Sponsored Programs Administration. Post-award duties include budget/fund reconciliation, updates, and projections for sponsored awards; coordination of timely effort reporting; submission of timely payroll changes for faculty, staff, and students; creates relevant and applicable sub-agreements; follows up with negotiation and execution and ensuring compliance with federal and University cost principles. The GM will prepare multiple financial reports (including ad hoc reports) for use in planning and decision-making. In addition, the GM will manage, track, and report all research-related contracts to Harvard stakeholders and OSP Staff. The GM is responsible for internal and external billings, including accounts receivable, B2P, reimbursement, and credit vouchers, etc. The GM's responsibilities will also include interpreting and administering university guidelines and sponsored research regulations and serving as the principal source of information/guidance for faculty on complex administrative and fiscal policies and procedures. The GM will maintain strong relationships with ORA and OSP to ensure compliance with HMS, University, and sponsor regulations. Performing special projects and other duties as assigned.

Basic Qualifications

2+ years of full cycle grants management or related experience required.
 

Additional Qualifications and Skills

• Advanced knowledge of Microsoft Excel and demonstrated research administration experience in an academic or non-profit environment preferred.
• Excellent organizational, verbal and written communication, problem solving, and interpersonal skills required.
• Excellent attention to details is critical.
• Must be able to take initiative and manage multiple projects simultaneously with frequent deadlines in an interactive environment.

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.