Administrative Assistant I - College of Science and Mathematics

Job ID: 266941
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Our mission and values make Augusta University an institution like no other. We are part of the University System of Georgia.

Location

Augusta University

Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Summerville Campus: 2500 Walton Way, Augusta, GA 30904



College/Department Information

The College of Science and Mathematics provides students with strong foundations in the sciences as well as preparation for careers, citizenship, and a life-long love of learning. We are committed to providing experiences promoting scientific inquiry and discovery and dedicated to creating opportunities for intellectual growth and community involvement.

Job Summary

This position will perform administrative duties for the College of Science and Mathematics (CSM) students and faculty at both the Health Sciences and Summerville campuses. This position will further be performing administrative duties for the college as a whole under the direction of the Administrative Assistant to the Dean. This position must demonstrate the ability to work independently, professionally, make informed decisions and communicate regularly with the Administrative Assistant to the Dean. This person must be proactive, positive and work cooperatively as a part of a team, keeping in mind their role in representing the college.

Responsibilities

The duties include, but are not limited to:

Administrative Support on the Summerville Campus: Provides administrative support to the College of Science and Mathematics faculty on the Summerville campus when staffing the CSM office on that campus. Answer, screen, and route calls; coordinate work orders; assist with maintaining office supplies; assist students, faculty and visitors on the Summerville campus as needed. Communicate with CSM departmental administrative assistants as situations arise that relate to departmental faculty and student needs.

Administrative Assistant to the Dean: Provides administrative support to the Administrative Assistant to the Dean while on both the Summerville and Health Sciences campuses. Assists in the planning and coordination of college events. Assume primary responsibility for maintaining office supplies for the entire CSM administrative team. As appropriate to this position's responsibilities for Summerville faculty and CSM office supplies and event logistics, coordinate with the Business Operations Specialist to perform financial transactions such as requisitions, P-card purchases, IDR's, check requests, and Foundation check requests.

Other: Perform other duties as assigned.

Required Qualifications

Associate degree from an accredited college or university in a related field and a minimum of three years' progressively responsible experience in administrative support positions; OR High School diploma, GED or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

Preferred Qualifications

Additional Preferred Qualifications
Experience working in a professional office environment. Experience working independently and making informed decisions. Demonstrates excellent customer service and interpersonal skills. Experience with an academic environment. Experience with Banner and PeopleSoft is highly preferred.

Preferred Educational Qualifications
Bachelor's Degree is desirable.

Knowledge, Skills, & Abilities



Highly proficient in Microsoft Office and other computer software/databases.

SKILLS

Excellent interpersonal, written, and verbal communication skills; customer service skills; organizational skills; and time management skills. Detail oriented.

ABILITIES

Ability to maintain confidentiality; to type well; to use a multi-line phone system; and to multi-task within a busy office environment.

Shift/Salary/Benefits

Shift: Days; Monday - Friday

Pay Grade: 10

Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during the course of their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

Search for Job ID: 266941



If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=266941&PostingSeq=1

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