Administrative Assistant 2

Job ID: 269871
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Our mission and values make Augusta University an institution like no other. We are part of the University System of Georgia.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

Providing the highest level of quality service in a responsive and efficient manner to the entire university community while creating and caring for a physical environment in which those who seek knowledge, enlightenment and well-being enjoy successful, productive, and fulfilled lives. Facilities Services Division provides quality customer service by maintaining a safe, healthy, and aesthetically pleasing environment in which students, faculty, and staff can function and accomplish their educational objectives and by supporting a patient care culture that continuously improves. Facilities Services' responsibilities include Interior and Exterior Facilities Support, Construction, Space Management, and Environmental Services.

Job Summary

Provides primary administrative support for the Director of Facilities Planning Design & Construction and up to nine (9) Project Managers and Project Coordinators. Manages office operations, serves as the first point-of-contact, creates management reports and works independently on ongoing and special projects. Exercises discretion and occasionally deals with information of a sensitive and confidential nature. Responds to a variety of situations in a timely manner, collects and analyzes project data, initiate and track Project status and create reports. Manages time entry in banner, continuously provides a high level of customer service and represents the office in the highest professional manner. Provides assistance for Planning Design & Construction staff related to document management, scheduling meetings, ordering office supplies, and communicating with vendors and other outside contractors. Responsible for scheduling and coordination of meetings for the Director of Facilities Planning Design & Construction including coordination and management of occasional travel. Ensures that the office operates in a professional, efficient and organized manner.

Responsibilities

The responsibilities include, but are not limited to

Administrative Support

Provides primary administrative support for Facilities Planning Design & Construction leadership. Maintains calendar, answers calls and emails, schedules and assists Director for all meetings (both virtual and in-person); maintains files and confidential information and prepares presentations utilizing Excel spreadsheets, Powerpoint presentations, Project Status Reports, general project data and other MS Office software. Assists Planning Design & Construction Project Managers and Coordinators in select administrative functions such as scheduling meetings, ordering supplies and materials, meeting preparation and communication efforts.

Recruitment Assistance

Assists Director in all phases of staff recruitment including preparing Position Classification Forms, scheduling interviews and communicates with potential candidates.

Data Collection and Management

Assists with collection of Planning Design & Construction's performance and effectiveness metrics from documented project status reports. Utilizes metrics to create and prepare reports for the Director related to all areas of service performed by the Facilities Planning Design & Construction. Develops and maintains organizational charts for the Facilities Planning Design & Construction organization. Exercises considerable discretion concerning the handling of sensitive and confidential information related to staff and projects.

Reporting

Assists with preparation of reports by collecting and compiling data, issuing reports and processing related paperwork.

Other Duties as Required

Performs other duties and special projects as assigned including providing support to other AU organizations and events.

Required Qualifications

Educational Requirements

Associate's degree from an accredited college or university in a related field and four years of progressively responsible administrative support experience; or a high school diploma/GED and seven years' progressively responsible experience in administrative support positions

Other Required Qualifications

Valid Drivers License to operate AU vehicles

Preferred Qualifications

Preferred Educational Qualifications

Bachelor's degree from an accredited college or university.

Knowledge, Skills, & Abilities

ABILITIES

Ability to track data and metrics to drive decisions.

Ability to think strategically and utilize sound judgement.

Ability to maintain confidentiality at all times.

Ability to understand and establish priorities.

Proficient in Microsoft Office and other computer software/databases

KNOWLEDGE

Excellent verbal and written communication skills

Shift/Salary/Benefits

Shift: Days/M-F

Pay Grade: 12

Salary Minimum: $15.06/hour - $19.58/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 3/18/24 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Driver's License Statement

The Human Resources Division will request a driver's history report for the identified top candidate(s) for this position. We will initiate this through our Background Check Vendor; this report will come from the Department of Motor Vehicles. The selected candidate must have a valid driver's license.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=269871&PostingSeq=1

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