Administrative Assistant 2

Job ID: 269972
Location: Augusta Univ. - Augusta
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Our mission and values make Augusta University an institution like no other. We are part of the University System of Georgia.

Location

Augusta University -

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.

Job Summary

Administrative support to the Associate Dean of Academic Affairs and Advanced Education and to the Offices of Academic Affairs and Advanced Education to include the Director of Assessment and Compliance performing duties of a complex and confidential nature including but not limited to visitor reception, telephone coverage, correspondence, documentation preparation, student registration and grade reporting coordination, entry of academic schedules, reserving classrooms, coordinating with classrooms services, assisting with appointments, travel, and expense reimbursement, accounting, filing, various project assistance, and other duties as assigned.

Responsibilities

The duties include, but are not limited to:

RECORDS: Maintain digital student academic records including coordination of student registration, grade changes, CIR, attendance verification, and academic honors. Maintain digital files in Box. Provide classroom support for various courses taught by Associate Dean.

ADMINISTRATIVE SUPPORT: Provide advanced administrative support to the Associate Dean of Academic Affairs and Advanced Education; manage calendar, emails, meeting schedules, document preparation, travel and expense documentation/tracking for Academic Affairs/Advanced Education, order office supplies, and track projects.

ADMINISTRATIVE DUTIES: In conjunction with the Associate Dean of Academic Affairs & Advanced Education create and distribute annual calendar for the Office of Academic Affairs/Advanced Education, maintain filing systems including digital files.

REPORTS: Prepare reports, including budget, for the Office of Academic Affairs, serve as liaison to students for academic issues.

SCHEDULING: Coordinate clinical rotations swaps, communicate process to students, be the liaison between Patient Services, rotation directors, and students.

PROJECTS: Support Academic Affairs/Advanced Education projects as needed including but not limited to accreditation, scheduling, graduation, data reporting, and taking minutes at meetings.

OTHER DUTIES: Perform other duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field and four years of progressively responsible experience in administrative support positions

OR

High School diploma, GED or equivalent from a recognized State or Federal accredited organization and seven years of directly applicable experience.

Preferred Qualifications

Preferred Education: A Bachelor's Degree is preferred. Experience with database software (i.e. Banner) Additional related experience.

Preferred Experience: Proficient in Microsoft products (Word, Excel, PowerPoint, Access, Outlook). Ability to learn and master technology including databases. Excellent customer service skills, communication etiquette, organizational skills, and initiative.

Knowledge, Skills, & Abilities

KNOWLEDGE:
Proficient computer skills in Word, Excel, Outlook, Adobe Acrobat, Banner, PowerPoint, Compliance Assist, eCurriculum, Qualtrics
Working knowledge of the policies and procedures
Proficient knowledge of bank account reconciliation.
Professional address and demeanor required.



SKILLS:
Excellent customer service skills and communication (including telephone).



ABILITIES
Ability to interact with a wide variety of people including faculty, students, residents, deans, staff across university, as well as external callers and visitors.
Ability to proofread with a high-level accuracy.
Ability to accurately compose, format, edit correspondence and documents.
Ability to quickly learn software.

Shift/Salary/Benefits

















Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information



Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicant from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=269972&PostingSeq=1

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