Job Description
Job Function:
Minimum Education:
Preferred Education:
Minimum Experience:
Preferred Experience:
Duties and Responsibilities:
- Oversee student employment procedures; includes process vacancies for student jobs; post current job descriptions with Career Center; use automated BSU timekeeping system and Banner daily to add, edit, and delete student employee information including wage increases and Federal Work Study status; compile student wage reports and breakdowns for student supervisors of regular and work study hours and expenditures; maintain Student Information Access database and track compliance with student training; create and submit student EPAFs; work with student supervisors to oversee student timecards; verify accuracy of student timekeeper forms.
- Administer the Libraries' room reservation system (OpenRoom); update OpenRoom system according to Bracken Library's hours of operation; moderate room usage according to established guidelines; serve as main contact for assisting library users, faculty, and staff with scheduling rooms according to room availability and departmental needs.
- Provide administrative support for the Dean's Office, includes: process monthly acknowledgement letters to Friends of Bracken Library; track compliance with annual personnel training such as EduRisk; verify network and equipment charges; compile library public use copy usage, charges, and deposits for review; process journal vouchers as needed; update personnel contact information in files and in Outlook; update all Dean's Office files according to recommended records retention cycle; provide specific back-up duties to each member of the Dean's Office staff in their absence.
- Assist faculty and staff with setting up and maintaining departmental accounts for large format printing and laminating; process charges monthly for laminator and plotter usage and departmental copy cards; includes maintain records of departmental authorizations for charges and prepare journal vouchers.
- Perform receptionist duties for the Dean's Office; welcomes visitors by greeting them in person or on the telephone, answering inquiries or referring them to the appropriate area; maintain and purchase inventory of office supplies and university forms; perform scanning and digitization of documents.
- Keep organized inventory and follow security protocols for issuing keys for areas throughout Bracken Library; document key assignments and returns; maintain key inventory database.
- Perform other related duties as assigned.
- Maintain regular and predictable attendance.
- Process all steps for purchase orders from submitting orders in the purchasing system to monitoring receipt of goods and services; track supply budget for all units.
At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.