Administrative Assistant 1

Job ID: 271270
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*



About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location



Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912



Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.

Job Summary

To provide administrative and office support activities for the DCG' s Oral and Maxillofacial Surgery department Chairman and faculty. Know the formal and informal goals, standards, policies, and procedures, which include familiarity of other departments within the College and University. Is sensitive to the interrelationships of both people and functions within the department.

Responsibilities

The duties include, but are not limited to:

ADMINISTRATIVE SUPPORT: Provide administrative support for the OMFS department Chairman in the daily activities of the department; to include, managing the calendar and appointments, compose correspondence/reports, preparing teaching materials, making travel, or meeting arrangements, and providing any other assistance, as requested, or required

ACTIVITIES: Coordinate department's annual CE course, Academic Day associated with resident graduation activities. Assist OMFS faculty with various department-led CE Courses e.g., IV Sedation, by collaborating with the DCG Office of Continuing Ed. Act as department representative for multiple school/enterprise fundraising events.

DEPARTMENT CALLS AND MESSAGES: Answer department phones, handle, or forward messages, collect distribute mail, type correspondence, handle patient complaints, and act as a scheduler, when necessary. Work independently on projects, as assigned.

COMMUNICATION: Coordinate communications between the OMFS department Chairman and other faculty and administrative staff both within and outside the department; receive and relay sensitive information related to personnel, department and College activities; assist department Chairman with the dissemination of AU/DCG policies and procedures to department personnel.

ORGANIZATION: Organize and oversee the activities and operations of the department to ensure assigned tasks meet required timelines and standards of quality and quantity. Schedule appointments for departmental faculty; prepare and send appointment reminders; maintain and update the department calendar.

REPORTS: Prepare reports which summarize financial and statistical information related to the department's budget, accounts, activities, programs and operations; advise management of unusual funding levels and expenditures; complete information to support projected expenditures in specific areas, such as, operating costs or travel costs.

FINANCES: Maintain and monitor financial and statistical information related to travel, licenses, degrees, grant programs and activities, revenues and expenses; ensure data is current, complete and accurate. Reconcile department's budgets. Create spreadsheets, including formulas, to organize, display and summarize data, facilitate analysis, and identify interrelationships; prepare special reports for DCG administration and other AU departments, as requested, or required.

RECORDS: Assist OMFS Program Director and Office Specialist with maintaining records/documentation for program accreditation; maintain and assist with reporting of yearly CODA Self-Study with the DCG Office of Advanced Dental Education. Coordinate yearly OMSITE exam. Train/assist Office Specialist with the duties/activities of the department and OMFS Residency Program.

CREDENTIALS: Assist Office Specialist with: maintenance & renewal of licenses, certifications & credentials/contracts for faculty/residents; coordination/maintenance of travel forms, airline and hotel reservations; maintenance of faculty/resident Outlook/Google calendars; maintenance of department on-call schedule.

PREDOCTORAL COURSES: Assist pre-doctoral course director(s) with organizing and preparing materials and schedules for didactic and clinical courses. Maintain/report program curriculum inventories, registrations, class rosters and grades with the DCG Office of Academic Affairs. Prepare, proxy and grade exams. Coordinate yearly student awards with the DCG Student Affairs Office.

OTHER DUTIES: Perform other duties as assigned.

Required Qualifications

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

OR

Associate's degree from an accredited college or university in a related field and a minimum of three years' progressively responsible experience in administrative support positions.

Preferred Qualifications

Prefer a Bachelor's degree from an accredited college or university or beyond in a related field and 2 years of experience; Experience in a dental office or practice setting; Experience in higher education setting; Experience with the following software: AxiUm, Banner, One45, PASS, Quicken, PeopleSoft Financials & HRMS, ExamSoft

Knowledge, Skills, & Abilities

KNOWLEDGE
Ability to follow directions, implement plans and then respond /follow up with FYE/SYE Director & Coordinator
Working knowledge of correct English grammar
Excellent analytical and problem-solving skills
Knowledge of office etiquette and how to run an office

SKILLS
Organizational skills
Excellent communication skills oral and written
Proper telephone etiquette
Proficient computer skills (Word, Excel, PowerPoint)
Networking skills
Excellent customer service skills

ABILITIES
Ability to learn PeopleSoft, AxiUm, Banner, Outlook, One 45, Quicken, ExamSoft and other software, as needed
Ability to multi-task and maintain confidentiality
Self-motivated with the ability to work independently and as a team member
Attention to detail and proofreading accuracy
ability to perform well under pressure and meet deadlines

Shift/Salary/Benefits

Shift: Days/M-F

Pay Grade: 10

Salary: Minimum $15.00/ hour - Midpoint $17.03/ hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information



Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicant from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=271270&PostingSeq=1

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