Administrative Support Associate - Advanced

East Carolina University

Greenville, NC

Job posting number: #7246730

Posted: May 21, 2024

Application Deadline: Open Until Filled

Job Description

Organizational Unit Overview
East Carolina University (ECU) is a member of the University of North Carolina system, enrolls 28,000 students annually, with over 5,500 pursuing graduate and professional degrees. ECU is classified as a R2-Doctoral/Research-intensive University and is located in Greenville, NC (pop. 92,000), which lies 80 miles east of Raleigh and a short distance to the Atlantic coast. A thriving small city and regional center for education, health, and the arts, Greenville offers a college-town atmosphere and is a great place to live, work, play, and visit. It has a cost of living more than 10 percent below the national average and boasts a vibrant Uptown district with restaurants, breweries, and shopping. Greenville hosts a variety of festivals throughout the year and offers numerous recreational opportunities, including access to the Tar River, more than nine miles of greenways, nearly 30 parks and recreational facilities, and a growing arts scene.

ECU’s Department of Biology administrative offices are in the newly constructed Life Sciences and Biotechnology Building, a gateway to a growing, vibrant downtown district in the coastal region of North Carolina. The Department of Biology is one of 16 units in the Thomas Harriot College of Arts and Sciences and is home to more than 1,400 undergraduate majors and 70 graduate students and instructs more than 17,000 students each academic year. It is a comprehensive department that emphasizes an integrative approach to the study of life sciences. We offer undergraduate majors in Biology and Biochemistry and graduate opportunities at both the M.S. and Ph.D. levels. The Department is made up of approximately 40 faculty, 7 post-doctoral scholars, and five administrative staff and eight technical staff.

Faculty are actively engaged in research. On an annual basis faculty generate approximately $2-3 million in new grant awards and expend approximately $1.5 million in direct research costs. The Department offers several core support services (e.g., Genomics Core Facility, Environmental Research Lab, and Imaging Core facility), is committed to both professional and public service, and collaborates with a number of external partners.

The Department of Biology is committed to 1) enriching the lives of students, faculty, and staff by providing a respectful, welcoming, and inclusive academic community where the exchange of ideas, knowledge and perspectives is an active part of living and learning and 2) expanding access to transformative and engaging learning experiences that help all students succeed in their academic environment.
Job Duties
The Department of Biology is seeking to hire a lead administrative associate. This position reports directly to the Department Chair and serves as the supervisor of four administrative staff. Primary duties and their approximate effort allocation are budgeting and finances (30%), personnel administration (25%), assistant to the chair (30%) and supervision of administrative staff (15%). Examples of effort in budgeting and finances include managing and reconciling departmental budgets, providing requested financial reports to the chair and the college, coordinating all financial operations in the department, analyze and make recommendations regarding fund sources for purchases and services, work with our grants/travel specialist on any necessary reallocations of grant funds, and manage Procard Chrome River Reports and submissions. Examples of effort in personnel administration include management of online timecards and processing all SHRA and EHRA personnel paperwork. Examples of effort associated with assistance to the chair include departmental correspondence, scheduling departmental activities, recording minutes of meetings, coordinating with administrators and faculty, and maintenance of chair’s calendar. Examples of effort associated with supervision of administrative staff include managing the workflow through our departmental offices by coordinating efforts with other administrative staff and develops and maintains efficient filing system for tracking all office operations.

The departmental budgets are large and complex, requiring management of funds from the state, foundations, facilities and administration funds, special funds and external grants. The position requires an effective multi-tasker who is well organized. The individual in this position communicates with almost all administrative offices on campus as well as other academic departments and therefore requires the individual to have strong interpersonal skills and ability to communicate effectively in both writing and verbally.

Women and minorities are encouraged to apply.
Minimum Education/Experience
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
License or Certification required by statute or regulation
Preferred Experience, Skills, Training/Education
Previous experience with finance, personnel processes, and grant support. Experience with processes/systems common in higher education, or in a comparable setting (such as experience working in a large, diverse, fast-paced environment requiring independence, motivation, and strong judgment).
License or Certification required by the Department
Special Instructions to Applicant
Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Applicants must be currently authorized to work in the United States on a full-time basis.

Apply Now

Please mention to the employer that you saw this ad on

More Info

Job posting number:#7246730
Application Deadline:Open Until Filled
Employer Location:Online Job Advertising
United States
More jobs from this employer
Close menu