Associate Registrar
Job ID: 284343
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University-

Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912

Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
College/Department Information
The Office of the Registrar at Augusta University strives to serve our community with excellence, integrity, accuracy and efficiency. We provide superior customer service while maintaining and preserving student academic records, supporting academic progress and providing academic certification. Our office serves as a resource to students, faculty, staff and alumni.
The Registrar's Office strives to:

• Provide the highest quality service to students, faculty, staff and the community in a courteous and professional manner
• Develop and implement standard operation procedures that will ensure the accuracy, integrity, security and preservation of academic records
• Complete frequent peer analysis, stay informed on industry best practices, utilize the latest technology and encourage suggestions from our customers for delivering quality service
• Provide professional development opportunities to expand the individual potential of Registrar employees to meet the needs of the department and university.

Job Summary
The Reporting to the University Registrar, the Associate Registrar for Degree Auditing, Curriculum and Policy is primarily responsible for degree audit processes, degree audit systems, and procedures and would manage the degree audit specialist. The position would also provide oversight of the activities of three-member curriculum team which responsibilities include maintenance of the university's course catalog, academic course scheduling, and official reporting of course data. The associate registrar would also provide critical leadership regarding policy development for graduation and course scheduling.
Responsibilities
The duties include, but are not limited to:
DEGREE AUDIT AND PROGRAM UTILIZATION: Encourage the full use of DegreeWorks and related tools (like the degree audit and planner) to help students track their progress and maintain compliance with federal financial aid requirements. Manage the Course Program of Study (CPoS) efforts within DegreeWorks, ensuring accurate information for students' degree progression. Oversee the completion of all service now tickets related to the degree audit system.
DATA INTEGRITY AND STUDENT INFORMATION SYSTEM (SIS) MANAGEMENT: Maintain data integrity for academic program information, including program names, codes, durations, and other related data within the SIS (BANNER). Ensure accurate scribing of academic program requirements in DegreeWorks; maintaining up-to date cataloging of courses and assisting the departments with understanding the implications on curriculum of the creation/revisions of course descriptions, titles, and pre-requisite or restriction updates.
OVERSEEING THE UNIVERSITY CATALOG COORDINATION: Ensure curriculog workflow is maintained in order to produce the annual catalog. Lead the final annual approval of the university catalog, ensuring that it reflects accurate academic content, course descriptions, and updates. Work closely with faculty, department chairs, and deans to ensure the catalog reflects the correct course information, prerequisites, and scheduling patterns ensuring all approvals are complete through curriculog. Inactivate outdated courses and ensure they are properly removed from the catalog after several years of inactivity.
COMMUNICATION AND COORDINATION: Coordinate with curriculum team, DegreeWorks administrator, and various colleges to ensure program changes, including major and minor updates, are effectively communicated and executed. Coordinate with the curriculum team, DegreeWorks administrator, and various colleges to ensure course changes are effectively communicated and executed.
STAFF OVERSIGHT AND PROCEDURAL GUIDANCE: Manage the DegreeWorks specialist and provide procedural guidance for degree audit processes. Manage the Curriculum Team and provide guidance for course scheduling and catalog processes. Ensure staff are following appropriate procedures and standards when working with degree audit system, catalog and curriculum systems, and SIS systems.
TECHNOLOGY AND SYSTEM MAINTENANCE: Assist in the maintenance and testing of systems related to your responsibilities, such as BANNER, POUNCE, workflow, Crystal reports, and Xtender. Collaborate with the University Registrar and SIS Functional Analyst for system updates and technology integration related to academic and degree audit processes.
COMPLIANCE AND BEST PRACTICES: Ensure compliance with university, state, and federal policies and deadlines. Research and implement best practices from peer institutions to improve efficiency and service delivery within academic scheduling, cataloging, and degree audit processes.
POLICY MANAGEMENT: Maintain and update relevant policies in the policy library related to academic scheduling, degree audit, and curriculum changes.
OTHER DUTIES: Performs other duties as assigned.
Required Qualifications
Bachelor's degree from an accredited college or university with five years of experience in higher education.
Preferred Qualifications
Master's degree preferred; understanding of university integrated information systems, history of innovation and creating efficiencies, extensive knowledge of BANNER student information system.
Knowledge, Skills, & Abilities
KNOWLEDGE

Knowledge of FERPA, BANNER and BANNER Self Service and best practices for technical testing
SKILLS


Must have proven ability to manage people and systems
ABILITIES

Ability to develop and facilitate presentations, collaborate across departments, access data, motivate and encourage team members
Ability to understand and communicate policies, capable of building a rapport with students, faculty, and staff.
Shift/Salary/Benefits
Shift: Days; Monday-Friday *Work outside of the regular business hours may be required.
Pay Band: B12
Salary: $62,300/annually - $75,150/annually
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search by job id 284343
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=284343&PostingSeq=1
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