Administrative Assistant 1
Job ID: 284455
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
College/Department Information
The Katherine Reese Pamplin College of Arts, Humanities, and Social Sciences forms the heart of the liberal arts mission of Augusta University. We foster critical thinking about complex questions of the human experience; cultivate skills in written, verbal, and creative expression; promote active citizenship and community engagement; and prepare graduates for various careers in a quickly changing globalized environments. Our faculty and staff share a deep commitment to developing the intellectual potential of our students. We offer many undergraduate degrees as well as select graduate and minor programs that allow our students to gain the knowledge and skills that will transfer to career success. Explore opportunities for growth, including undergraduate research, study abroad, internships, and community service.
Job Summary
Augusta University's Katherine Reese Pamplin College of Arts, Humanities, and Social Sciences. The Department of Psychological Sciences is seeking to fill a full-time Administrative Assistant position. We seek individuals who, under general supervision, can provide responsible administrative and secretarial support for the Department of Psychological Sciences. These matters are often of a complex and confidential nature, generally in support of the Department Chair or department faculty and students.
Responsibilities
The duties include, but are not limited to:

ADMINISTRATIVE AND FACULTY SUPPORT: Provide professional support to the chair and department by answering, screening, and transferring calls. Assist with copying of classroom material and exams and assist students by directing them to the appropriate faculty member. Processing paperwork to obtain the proper signatures. Provide supervision to graduate students. Update and monitor MOUs for all internships. Coordinate the transfer of assets between offices, rooms, and other departments/surplus. Maintain the IT inventory in the department and the system. Manage and maintain record-keeping for Augusta Data Storage. Coordinate faculty hiring paperwork for applications and searches. Create requisitions for ads. Submit ePARs for distribution changes, salary changes, etc. Maintain inventory records for the department and Startup Funds. Maintain student files (undergrad & grad). Compile and store all syllabi. Assist faculty with IT requests, classroom changes, and research needs.
BUDGET AND TRAVEL: Coordinate and oversee purchasing for departmental budget, startup funding (multiple faculty and grants). Distribute all purchases. Maintain records of such for review and approval by the chair as needed. Enter all budget requisitions in PeopleSoft Financials and manage P-Card for the department. Coordinate with the college business manager regarding all budget matters. Manage departmental travel budget. Expedite faculty travel. Create and submit travel requisitions, authorizations, and expense reports.
GRADUATE PROGRAM: Assist the Graduate Program Chair with graduate program needs. Monitor the Slate system for applicants and assist with the graduate program committee with the application spreadsheet. Process the graduate assistantship offer paperwork. Process graduate assistantship payroll. Work closely with the graduate school on all graduate program aspects. Assist with the coordination of open houses/orientations. Create and maintain graduate student files. Plan, coordinate, and assist with the graduate program hooding ceremony.
COLLEGE: As needed, provide administrative support to Pamplin College under the direction of the Administrative Assistant to the Dean or other designee specified by the Dean.
OTHER DUTIES: Performs all other job-related duties as assigned.
Required Qualifications
Associate's degree from an accredited college or university in a related field and at least three years of progressively responsible experience in administrative support positions.
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization, and six years of progressively responsible experience in administrative support positions.
Preferred Qualifications
Bachelor's degree preferred. Administrative Assistant experience of three years or more.
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficiency in the MS Office Suite

SKILLS
Demonstrated project management skills
Demonstrated team experience
Exhibits a professional code of ethics
Detailed-oriented
Punctual in all job duties

ABILITIES
Ability to respond to sensitive inquiries
Ability to maintain confidentiality
Shift/Salary/Benefits
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=284455&PostingSeq=1
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