Assistant Registrar
Job ID: 284582
Location: Summerville Campus
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University-
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
College/Department Information
The Office of the Registrar at Augusta University strives to serve our community with excellence, integrity, accuracy and efficiency. We provide superior customer service while maintaining and preserving student academic records, supporting academic progress and providing academic certification. Our office serves as a resource to students, faculty, staff and alumni.
The Registrar's Office strives to:
Provide the highest quality service to students, faculty, staff and the community in a courteous and professional manner. Develop and implement standard operation procedures that will ensure the accuracy, integrity, security and preservation of academic records. Complete frequent peer analysis, stay informed on industry best practices, utilize the latest technology and encourage suggestions from our customers for delivering quality service. Provide professional development opportunities to expand the individual potential of Registrar employees to meet the needs of the department and university.
Job Summary
Manages the curriculum team and oversees all related processes including curriculum origination and revisions, catalog publication and inquiries, course scheduling, curriculum inventory reporting, codification of programs and courses, and serves as point of contact for all curriculum processes and policies.
Responsibilities
The duties include, but are not limited to:
ACADEMIC SCHEDULING: Lead and manage the course scheduling calendar creation, collection, review, and production and audit of the academic schedule for each academic term. Establish and communicate scheduling timelines and deadlines across campus. Serve as the primary contact for academic units regarding course scheduling policies and procedures. Design and conduct training sessions for faculty and staff involved in academic scheduling. Create and audit final exam schedules. Implement and refine scheduling processes to enhance efficiency and accuracy. Maintain term data and schedule structures in Banner, including auditing for accuracy. Serve as the functional administrator ensuring all policies and procedures for course scheduling are maintained.
ACADEMIC SCHEDULING (CONT): Coordinate with campus departments (Bookstore, Classroom Scheduling, Advising) to maintain up-to-date instructions for requirements for their systems. Troubleshoot class scheduling issues and communicating resolutions with relevant departments. Collaborate with Classroom Scheduling to release the class schedule. Manage the auditing of course data for official reporting through the Academic Data Collection twice per term. Manage the collection of High Impact Practice Data and ensure the accuracy of the reporting. Oversee the calendar and communication for curriculum Inventory Reporting.
SOFTWARE ADMINISTRATION & SYSTEM SUPPORT: Act as subject matter expert and primary administrator for scheduling provide guidance for BANNER Best Practices for scheduling. Develop user guides, documentation, and training for staff and faculty on BANNER and CIR. Lead testing, implementation, and troubleshooting of software updates or new scheduling tools.
STRATEGIC PLANNING & LEADERSHIP: Contribute to the strategic planning and operational goals of the Office of the Registrar. Recommend and implement policy and procedural changes to improve scheduling. Lead and/or participate in critical projects and initiatives within the department. Serve on relevant campus committees or task forces representing scheduling interests.
COURSE INVENTORY MANAGEMENT: Oversee the collection, maintenance, and updates of course inventory in Banner. Support academic planning by reviewing and updating academic course data in BANNER in collaboration with academic units.
ADDITIONAL RESPONSIBILITIES: Maintain content on the Registrar's website related to scheduling. Support other Registrar initiatives and projects. Perform additional duties as assigned by the Registrar or Associate Registrar.
Required Qualifications
Bachelor's degree from an accredited college or university with two years' relevant work experience OR Associate's degree from an accredited college or university with five years' relevant work experience.
Preferred Qualifications
Experience with CURRICULOG, acalog, and BANNER student information system. Certification for CURRICULOG and Acalog.
Experience in BANNER, Xtender, DegreeWorks and with record management.
Knowledge, Skills, & Abilities
KNOWLEDGE

Knowledge of USG and university policies and procedures
SKILLS


Problem solving skills with exceptional customer service skills
ABILITIES

Ability to explain policies and procedures.
Shift/Salary/Benefits
Shift: Days; Monday-Friday *Work outside of the regular business hours may be required.
Pay Band: B10
Salary: $52,500/annually - $52,705.12/annually
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search by job id 284582
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=284582&PostingSeq=1
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