Database Records Specialist
Job ID: 286247
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
Our mission is to generate greater engagement and philanthropic support from individuals, corporations, foundations, and the community at large for the teaching, scholarship, research, clinical, and service missions of Augusta University. Our goal is to be an enabling force in our organization by helping the university, our donors, partners, and friends to discover what's next.
Job Summary
Accurate donor and prospect data is essential to enable fundraisers to reach constituents and meet fundraising goals. The Database Records Specialist is responsible for maintaining and improving the accuracy, completeness, and integrity of more than 160,000 alumni, donor & friend records in Augusta University's philanthropic database. The Database Records Specialist is the lead recipient of record updates through mail, email, and colleague notifications. This position is responsible for updating, maintaining, and enhancing a variety of information related to confidential alumni, donor and friend records, scanned documents saved in the document management system, as well as external lists and hard copy files. This position must meet critical deadlines and requires concentration and focus, despite potential distractions in the work environment. Tasks may include other duties as assigned.
Responsibilities
The responsibilities include but are not limited to:

• Assists Information & Data Services staff by running periodic audit queries and records that are out of compliance with data completeness and accuracy standards or have conflicting data issues.
• Completes all alumni, donor & friend data record updates promptly, accurately, and with minimal supervision. Must adhere to existing processes and protocols.
• Requires organizing and collecting data to be entered/updated in the system, reviewing for errors, reporting any problems in the data, and maintaining data security and confidentiality.
• Assists Information & Data Services staff with retrieval, formatting, and reporting of information from the data repositories, and the validation and audit of data quality and integrity by other office staff and personnel.
• Effectively utilizes the office project/task tracking and monitoring system following standards for the recording of project progress, project status or impediments, and project completion.
• Strives to maintain high levels of efficiency and customer service. Suggests changes in procedures to improve efficiency, productivity, or customer service. Maintains procedure manuals related to areas of responsibility. Advises other staff as appropriate on procedures.
• Other duties as assigned.

Required Qualifications
Associate's degree from an accredited college or university in a related field
OR
Completion of two years of college level coursework with two years of related experience with database integrity relation responsibilities
Preferred Qualifications
Experience with a nonprofit organization and familiarity with nonprofit terminology and data.
Experience with Raiser's Edge database preferred.
Knowledge of data entry, data security, and database best practices.
Knowledge, Skills, & Abilities
Intermediate/Advanced skills in MS Excel (functions, formulas, pivot tables, VLOOKUP's)
Fast, accurate keyboarding skills
Detail-oriented
Well-organized
Self-starter
Experience with and knowledge of database structure and use, Raiser's Edge preferred
Shift/Salary/Benefits
Shift: Days/M-F
Pay Band: B6
Minimum Salary: $18.85/hourly - $19.79/hourly
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 6/6/25 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=286247&PostingSeq=1
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