Job Function:

Minimum Education:

Minimum Experience:

Preferred Experience:

Duties and Responsibilities:

• Provide support in the preparation of the university annual financial report; analyze accounting activity; generate reports from the Banner system; prepare supporting schedules; support financial report reviews.
• Analyze daily bank activity and either prepare related accounting entries to record the activity or notify related departments of funds received. Research any new activity to ensure it is recorded appropriately, which includes reaching out to internal and external parties to determine the appropriate accounting entry for each transaction. Complete accounting entries for any needed correction to prior entries. Complete related month-end accounting transactions to record activity appropriately, which includes recording parking revenue and bank fees.
• Review requests for new and updated FOAPAL (chart) elements and Accounts Receivable detail codes; enter fund, organization, account, program, and activity codes into the Banner finance system; maintain awareness of impact to chart of accounts and financial reporting; maintain master chart of accounts spreadsheet.
• Complete daily cash functions, including processing and invalidating stale-dated payroll and vendor checks, resolving positive pay exceptions, entering ACHs at the direction of the Director of Cash and Investments, preparing domestic and foreign wires, and reviewing the daily cash flow spreadsheet. Prepare monthly summation of account analysis charges to include any changes to fees from prior periods and communicate those changes to the Director of Cash and Investments.
• Review and approve SciQuest requisitions involving the relocation of assets (B450s) and complete the related transfer of any fixed asset in Banner.
• Review and approve journal entries for appropriate accounting, including fixed asset entries; verify appropriate documentation is provided; communicate with university personnel as necessary.
• Support other accounting functions within the Controller’s Office, including analysis of financial transactions to ensure accuracy, reaching out to departments to complete corrections, monitoring department email accounts, and depositing department checks.
• Provide support in the preparation of other annual and bi-annual financial reporting as well as federal and state surveys, including WIPB-TV, WBST-FM, NCAA, SEFA, and a variety of financial surveys.
• Organize and perform updates to the policies and procedures in the Controller’s Office.
• Provide support in the training of university personnel in the proper preparation and recording of accounting transactions to ensure accurate financial and tax reporting, and use of the Banner systems; assist university personnel in the review of financial data in Banner systems; support preparation and development of training materials and website updates.
• Support Director of Cash and Investments and AVP/Controller with Payment Card Industry Data Security Standards (PCI-DSS) committee meetings and action items.
• Organize and maintain department needs by overseeing the department’s calendar, entering SciQuest orders, work orders, and travel requests, answering the phone, maintaining computer inventory, maintaining department records, and reviewing the department’s budget monthly, which includes reviewing actual vs budgeted expenditures, verifying actual expenditures, and facilitating any needed adjustments.
• Complete other special projects as assigned using advanced Excel skills.
• Cross-train on other duties performed in the Controller’s Office to maintain efficient office operations.
• Perform other related duties as assigned.