Accounting Assistant 3 - Sponsored Programs Administration
Job ID: 287107
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Division of Sponsored Programs Administration and the Augusta University Research Institute serve as a central unit to coordinate and support Augusta University's Internal and External Sponsored Projects.
The Division aims to identify, support, and advance opportunities for research, training, teaching, and scholarly activities by managing the entire lifecycle of sponsored project ' from proposal and grant development and submission to contract preparation, award management, and project close out management. The DSPA seeks to advance extramural support programs for the institution by providing administrative, informational, and logistical assistance to faculty and staff, while ensuring compliance with pertinent policies and regulations of the institution, extramural sponsors, and federal oversight agencies.
Job Summary
This position assists the accountants by filing, encumbering subcontracts, tracking A-133 letters, logging in checks for deposit and providing back-up coverage for the receptionist position at the front desk of DSPA. The position works on special projects assigned by the Director of Cost Reimbursement.
Responsibilities
The duties include, but are not limited to:
ACCOUNTS RECEIVABLE AND ACCOUNTS PAYABLE: Process deposits and enter checks into the ARB system. Reliefs AR balances once payments are received. Update PeopleSoft Financials with payments received information and notify accountants of payments received. Assist accountants with reconciling payments and budgets. Monitor outstanding receivables and follow up on unpaid invoices.
RECORD MAINTENANCE: File paperwork for Post Award Accountants. Maintain terminated awards in file system. Correctly categorize terminated files in RFID system. Maintain records of terminated files at Augusta Data Storage; responsible for file retrieval.
SUBAWARD: Encumber subawards. Receive and send subaward invoices to departments/ accountants/ AP; maintain Accounts Payable Log.
LETTERS: Track and maintain Single Audit Letters. Send certification letters to subrecipients.
BACK-UP ASSISTANCE: Provide back-up assistance to the Front Desk Position.
NOTIFICATIONS: Distribute award ending notifications to accountants, departments and PI's.
OTHER: Perform all other related duties as assigned by Director, Post Award or Manager, Reporting and Special Projects.
Required Qualifications
Associate's degree from an accredited college or university in accounting or related field with a minimum of one year of accounting or bookkeeping related experience.
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and four years of accounting or bookkeeping related experience.
Preferred Qualifications
Associate's degree from an accredited college or university in accounting or related field with a minimum of one year of accounting or bookkeeping related experience.

Knowledge, Skills, & Abilities
Basic understanding of budgeting; accounting strengths
Knowledge of research administration.
Proficient in Microsoft Office and other computer software/databases.
SKILLS
Excellent interpersonal, written, and verbal communication skills.
Detail-oriented with strong organizational, prioritization, analytical and multi-tasking skills.
ABILITIES
Ability to maintain confidentiality.
Ability to work independently or in a team environment.
High degree of accuracy with the ability to research, reconcile and resolve payment issues, handle multiple priorities, and take initiative.
Shift/Salary/Benefits
Shift: Days; Monday - Friday
Salary Minimum: $18.85 per hour
Pay Band: B6
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search for Job ID: 287107.
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.
Select University Faculty & Staff > Internal Applicants if you are a current university employee.
If you need further assistance, please contact us at 706-721-9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=287107&PostingSeq=1
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