Administrative Assistant 1
Job ID: 292075
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
College/Department Information
The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.
Job Summary
The Administrative Assistant 1 provides administrative and office support activities for the Dental College Periodontics department chairman and faculty. The person in this role knows the formal and informal department goals, standards, policies and procedures which include some familiarity of other departments within the school. Additionally, this person is sensitive to the interrelationship of both people and functions within the department.
Responsibilities
The duties include, but are not limited to:

ADMINISTRATIVE SUPPORT: Provide administrative support to the department chairman in the daily activities of the department-this includes managing the calendar and appointments, compose correspondence/reports, preparing teaching material, making travel or meeting arrangements, and providing any other assistance as requested or required.
COMMUNICATION: Coordinate communications between the chairman and other faculty and administrative staff both within and outside the department; receive and relay sensitive information related to personnel (immigration), department or college activities; provide explanations regarding established policies and procedures.
REPORTS: Prepare reports which summarize financial and statistical information related to the department's budget, accounts, activities, programs and operations; advise management of unusual funding levels and expenditures; compile information to support projected expenditures in specific areas such as operations or travel costs. Reconcile accounts.
EDITING: Act as editor for all department faculty and staff in Time Net, facilitate recruitment and hiring process for all personnel by creating PCF's, creating requisitions, offer letters, preparing necessary IPSO paperwork.
MANAGE SCHEDULE: Manage the department clinic schedule every semester, ensure adequate faculty coverage for clinical and didactic schedule, submit approval and maintain record of leave request and ensure appropriate coverage for requested leave, order office supplies for faculty and staff, manage institutional record keeping
MANAGE TRAVEL: Prepare and submit forms/documentation on behalf of the department for travel, faculty recruitment, faculty appointments, purchase orders, budget amendments, leave requests, etc.
MANAGE COURSEWORK: Manage predoctoral coursework by converting and posting lectures in Desire2Learn, creating exams in Examsoft, recording grades and tracking completion of clinical requirements, posting final grades to Banner and providing support with the schedule and lecture reminders.
OTHER DUTIES: Perform all other job-related duties as assigned.
Required Qualifications
Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions.
OR
High school diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.
Preferred Qualifications
Bachelor's degree from an accredited college or university.
Preferred Experience: Knowledge and experience in PeopleSoft, Quicken, Banner and in a healthcare or academic university setting.
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases.
SKILLS
Excellent interpersonal, written and verbal communication skills
ABILITIES
Ability to maintain confidentiality.
Ability to multi-task and work independently.
Ability to work well under pressure, meet deadlines and coordinate multiple scheduled for various functions.
Detail-oriented with strong organizational, telephone etiquette, prioritization, customer-service and multi-tasking skills.
Ability to learn PeopleSoft and Quicken and other software as needed.
Ability to coordinate multiple schedules for various functions.
Shift/Salary/Benefits
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=292075&PostingSeq=1
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