Communications Coordinator - Office of External Relations
Hiring Department
The University of Texas Permian Basin's Office of External Relations welcomes applications for the position of Communications Coordinator
Salary Range
$42,500.00 depending on qualifications
Essential Functions
The Communications Coordinator assists with plans and supports the University's Office of External Relations with overall responsibility for appeals to all constituencies, social media, and website upkeep. Donor engagement, stewardship, and solicitation. Manage all External Relation Office-related digital and print content creation in collaboration with the University of Texas Permian Basin Office of Marketing and Communications. This position offers the potential for a limited hybrid working arrangement. A remote schedule is not possible.
1. Write, edit, and/or contribute to the university's articles and eBlasts, Falcon4U posts, social media, blog posts, event invitations, web content, and other media in service of fundraising, audience engagement, and university branding
2. Report engagement results and assist management in developing corrective and/or enhancing actions based on results, follow up on planned actions, and report the status of activities to the President, the Institutional Audit Committee, the UT System Audit Office, and management as applicable.
3. Support the university's annual Scholarship Ball, Falcon Day of Giving and other fundraising events.
4. Assists with the comprehensive Annual Giving Programs, proposal writing, and donor stewardship efforts—drafts personalized and timely acknowledgment letters.
5. Assist with outreach to departments/colleges for stewardship reports, including endowment donor reports, impact stories, and award recipients.
6. Oversee transition to electronic records by scanning and naming paper records in the electronic system.
7. Ability to handle highly confidential materials, exercise sound judgment and decision-making skills, and maintain integrity. Provide leadership and critical thinking skills to decision-making. Possess exceptional interpersonal skills to foster collaboration and the ability to establish long-term relationships with stakeholders.
8. Be highly organized and able to establish priorities for projects and assignments.
9. The ability to balance multiple tasks with accuracy and work well under pressure to meet deadlines.
10. Advanced knowledge of Microsoft Office (Specifically, Word, Excel, and Outlook) to implement, develop, and maintain computer-based business operations.
11. Self-motivated to stay current with emerging office technologies and recommend and implement improvements.
12. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
Required Qualifications
1. Bachelor's Degree*
2. One (1) year of direct experience in a marketing or communications position or related advancement experience.
3. Proficiency with Word, Excel, PowerPoint, and Outlook.
*Experience will be considered in lieu of education
Preferred Qualifications
1. Previous experience working in basic marketing/graphics software programs (Canva, Illustrator, Photoshop, etc.)
Additional Information
Required Application Materials
1. Cover Letter
2. Resume
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)
Conditions of Employment
1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Schedule
Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.
Standard Working Conditions
1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation

University Benefits
1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University
The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S.
As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.
Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.
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Thank you for your consideration in today's job market. We look forward to connecting with you more in the future.
To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=10&JobOpeningId=13771&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant
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